Terms Of Service Agreement Virtual Office Services
This Virtual Office Services Agreement (this "Agreement") is entered into by and between One Business, LLC, a Delaware limited liability company ("One IBC Limited") and you, and is made effective as of the date of electronic acceptance. This Agreement sets forth the terms and conditions of your use of One IBC Limited's Virtual Office Services (the "Services").
Your electronic acceptance of this Agreement signifies that you have read, understand, acknowledge and agree to be bound by this Agreement, along with (i) One IBC Limited's Universal Terms of Service Agreement, and (ii) any plan limits, product disclaimers or other restrictions presented to you on the Virtual Office Services landing page of the One IBC Limited website (this "Site"), both (i) and (ii) of which are incorporated herein by reference.
1. Product Definition
1.1 The "Basic Virtual Office" Package allows you to have a Local presence at a prestigious address in developed countries (with the mention "c/o") and we will inform you for any mail you will receive ( Cost-free for you to pick up mails in person).
1.2 The "Standard Virtual Office" Package allows you to have a Local presence at a prestigious address in developed countries and to receive mail there (with the mention "c/o") . It also includes the private local phone and phone-handling.
1.3 The "Virtual Office Premium" Package allows you to have a Local presence at a prestigious address in developed countries (without the mention " c/o") and to receive mail at the designated Center.
1.4 The "Full Virtual Office" Package allows you to have a Local presence at a prestigious address in developed countries (without the mention " c/o") and to receive mail there. The Full Virtual Office also includes professional appearance with company sign on the on the post box, its own private local phone and phone-handling.
Phone-Handling : Entitles the Client to a local telephone number determined by One IBC Limited in the designated Center, personalized call answering service during normal business hours, and after business hours and weekend voicemail access.
2. This Agreement
2.1 Comply with House Rules: The Client must comply with any House Rules which OneIBCHong Kong impose generally on users of the designated Center. Such rules are developed and/or imposed to protect Client's use of the designated Center for work. The House Rules vary from country to country and from Center to Center and these can be requested locally.
2.2 Duration: This Agreement lasts for the period stated in it and then will be extended automatically for successive periods equal to the current term but no less than 3 months (unless legal renewal term limits apply) until brought to an end by the Client or By One IBC Limited. All periods shall run to the last day of the month in which they would otherwise expire. The fees on any renewal will be at the then prevailing market rate.
2.3 Bringing this Agreement to an end: Either One IBC Limited or the Client can terminate this Agreement at the end date stated in it, or at the end of any extension or renewal period, by giving at least three months written notice to the other. However, if this Agreement, extension or renewal is for three months or less and either One IBC Limited or the Client wishes to terminate it, the notice period is two months or (if two months or shorter) one week less than the period stated in this Agreement.
2.4 Ending this Agreement immediately: To the maximum extent permitted by applicable law, OneIBCHong Kong may put an end to this Agreement immediately by giving the Client notice and without need to follow any additional procedure if (a) the Client becomes insolvent, bankrupt, goes into liquidation or becomes unable to pay its debts as they fall due, or (b) the Client is in breach of one of its obligations which cannot be put right, or (c) its conduct, or that of someone at the Center with its permission or invitation, is incompatible with ordinary office use which shall be determined at One IBC Limited’s' sole discretion. If One IBC Limited puts an end to this Agreement for any of these reasons it does not put an end to any outstanding obligations, including the payment of any additional services used as well as the monthly fee for the remainder of the period for which this Agreement would have lasted if One IBC Limited had not ended it.
2.5 If the Center is no longer available: In the event that OneIBCHong Kong is no longer able to provide the services at the designated Center stated in this Agreement then this agreement will end and the Client will only have to pay monthly fees up to the date it ends and for the additional services the Client has used. One IBC Limited will try to find suitable alternative for the Client at another designated Center.
2.6 Client Representation of One IBC Limited Employees: Throughout the duration of this agreement, Client agrees that neither Client, nor any of Client's partners, members, officers or employees will represent, or otherwise provide legal counsel to, any of One IBC Limited's current or former employees in any dispute with, or legal proceeding against, One IBC Limited, or any of One IBC Limited’s' affiliates, members, officers or employees.
2.7 Notices: All formal notices must be in writing to the address first written on the front page of the Agreement. It is the Client's responsibility to keep their address of record up to date with the designated Center at all times.
2.8 Confidentiality: The terms of this Agreement are confidential. Neither One IBC Limited nor the Client may disclose them without the other's consent unless required to do so by law or an official authority. This obligation continues after this Agreement ends.
2.9 Enforcing this Agreement: The Client must pay any reasonable and proper costs including legal fees that One IBC Limited incurs in enforcing this Agreement.
3.1 The Client must not carry on a business that competes with One IBC Limited's business of providing serviced office accommodations, virtual offices or its ancillary services.
3.2 The Client's name and address: The Client may only carry on that business in its name or some other name that One IBC Limited previously agrees.
3.3 Use of the Center Address: The Client may use the designated Center address as its business address. The Client is not permitted to use the address of the designated Center as their registered office address unless permitted by law and by OneIBCHong Kong and (if relevant) by local compliance rules. Any other uses are prohibited without One IBC Limited's prior written consent.
4.1 Taxes and duty charges: The Client agrees to pay promptly (i) all sales, use, excise and any other taxes and license fees which the Client is required to pay to any governmental authority (and, at One IBC Limited's request, will provide to One IBC Limited evidence of such payment) and (ii) any taxes paid by One IBC Limited to any governmental authority that are attributable to the accommodation, where applicable, including, without limitation, any gross receipts, rent and occupancy taxes, tangible personal property taxes, stamp tax or other documentary taxes and fees.
4.2 Service Retainer/Deposit: The Client will be required to pay a service retainer/deposit equivalent to two months of the monthly fee (plus VAT/Tax where applicable) upon entering into this Agreement unless a greater amount is specified on the front of this agreement. This will be held by One IBC Limited without generating interest as security for performance of all the Client's obligations under this Agreement. The service retainer/deposit, or any balance after deducting outstanding fees, and other costs due to One IBC Limited, will be returned to the Client after the Client has settled their account with OneIBCHong Kong and funds have cleared. OneIBCHong Kong may require the Client to pay an increased retainer/deposit if outstanding fees exceed the service retainer/deposit held and/or the Client frequently fail to pay One IBC Limited's fees when due.
4.3 Registration Fee: The Client will be charged a one-time registration fee. This fee is listed in the House Rules.
4.4 Late payment: If the Client does not pay fees when due, a fee will be charged on all overdue balances. This fee will differ by country and is listed in the House Rules. If the Client disputes any part of an invoice the Client must pay the amount not in dispute by the due date or be subject to late fees. One IBC Limited also reserves the right to withhold services (including for the avoidance of doubt, denying the Client access to its accommodation, where applicable) while there are any outstanding fees and/or interest or the Client is in breach of this Agreement.
4.5 Insufficient Funds: The Client will pay a fee for any returned cheque or any other declined payments due to insufficient funds. This fee will differ by country and is listed in the House Rules.
4.6 One IBC Limited will increase the monthly virtual office fee each and every anniversary of the start date of this agreement by a percentage amount equal to the increase in the All Items Retail Prices Index, or such other broadly equivalent index which OneIBCHong Kong substitutes provided that if the foregoing increase is not permitted by applicable law, then the monthly virtual office fee shall be increased as specified in the House Rules. This will only apply to agreements that have an original start and end date constituting more than a 12 month term. Renewals will be renewed as per clause 2.2 above and only those renewals with a start and end date constituting a term of over 12 months will have the same increase applied.
4.7 Standard services: The monthly fee and any recurring services requested by the Client are payable monthly in advance. Unless otherwise agreed in writing, these recurring services will be provided by One IBC Limited at the specified rates for the duration of this Agreement (including any renewal). Specific due dates will differ by country and are listed in the House Rules. Where a daily rate applies, the charge for any such month will be 30 times the daily fee. For a period of less than a month the fee will be applied on a daily basis.
4.8 Pay-as-you-use and Additional Variable Services: Fees for pay-as-you-use services, plus applicable taxes, in accordance with One IBC Limited's published rates which may change from time to time, are invoiced in arrears and payable the month following the calendar month in which the additional services were provided. Specific due dates will differ by country and are listed in the House Rules.
4.9 Discounts, Promotions and Offers: If the Client benefited from a special discount, promotion or offer, One IBC Limited may discontinue that discount, promotion or offer without notice if the Client breaches these terms and conditions or becomes past due on two or more occasions.
5. Contact Us
If you have any questions about Private Policy, please contact us by email or regular mail at the following address:
One Incorporation & Business Centre (Hong Kong) - One IBC Limited
Company Number: 2211671
Hong Kong special Administrative Region companies Registry Official Registered Agent
Email: [email protected]
Hotline: +852 8199 0825
Address: Unit 1411, 14/Floor, Cosco Tower, 183 Queen's Road Central, Sheung Wan, Hong Kong.
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